Subcontractors and Supplier
Subcontractors and Suppliers
A lighter, practical way for trades and suppliers to manage claims, site records and compliance demanded by head contractors, without an enterprise overhead.
Subcontractors and suppliers run lean. You are on site, your admin team is small, and every head contractor you work for wants their own paperwork, portal and format. The work is yours to deliver; managing the administration around it is what eats into your margin.
Wilotus gives you one place to manage labour, claims, site records and compliance across every job and head contractor you work with. You capture what happens on site once, then use it to support your progress claims, variations and compliance evidence requested by others, rather than rebuilding the same information each time.
Key Challenges We Solve
Submitting progress claims and variations on time, with the records to back them.
Meeting the compliance, safety and quality documentation requirements of each head contractor.
Tracking labour and plant on site accurately for payroll and cost.
Protecting cash flow when payment depends on accurate, timely claims.
Managing several jobs across different head contractors without a separate system for each.
How Wilotus Supports Subcontractors and Suppliers
Wilotus is modular, so you take the parts that fit how you work and leave the rest. Attendance and Timesheets and the Site Work Diary capture labour, plant and daily progress at the source. Contract Management supports your claims, variations and agreements. The Compliance and Governance modules hold your safety, quality and environmental records in an audit-ready form. You are not buying an enterprise programme to get organised; you start with what you need and add as you grow.
Relevant Modules for Organisation Type
Typical Use Cases & Scenarios
FAQs
Can I capture site records from my phone?
Yes. The Wilotus mobile applications allow your team to record timesheets, site diary entries, photos and incidents from the field, with the data flowing directly into your claims and compliance records.
Do I need to use the whole platform?
No. Wilotus is modular. Many subcontractors start with timesheets, the site diary and compliance forms, then add more as they grow.
Will my records support a payment claim or dispute?
Yes. Progress claims, variations and disputes rely on contemporaneous, dated site records, and Wilotus is built to capture and maintain these records as the work occurs.