Meetings Management
Meetings That Drive Action, Not Inboxes
Plan, run and track project meetings with structured agendas, minutes and accountable action items within the Wilotus construction communication software.
Project meetings are decision events. Without structured capture, the decisions and actions they generate often die in the inboxes. Meetings Management replaces ad hoc minutes and missed actions with a structured environment for agendas, minutes and accountable follow-up, connected to the rest of the project record.
Key Outcomes / Benefits
Reduce action slippage through structured ownership and tracking of every meeting commitment.
Improve meeting discipline with consistent agenda and minute structures.
Strengthen audit readiness by retaining meeting records inside the project environment.
Reduce administrative overhead in compiling, distributing and tracking minutes.
Increase visibility of cross-meeting actions across projects and the portfolio.
How it Works
Use Cases
Integrations / Platform Compatibility
Meetings Management connects to Projects, Issue Management, Risk Management, Change Order Management and Requests and Approvals, ensuring decisions and actions taken in meetings flow directly into the relevant operational record rather than living in separate documents.
FAQs
How is action accountability maintained?
Every action has a named owner, a due date and a notification pathway. Open and overdue actions are visible at the meeting, project and portfolio levels until close-out.
Can the meeting record be linked to other modules?
Yes. Meetings, decisions and actions can be linked directly to projects, contracts, change orders, risks and issues, keeping the record connected to the work.
Are meeting records retained for the life of the project?
Yes. Meeting records, decisions and actions are retained inside the project environment for the duration of the project and beyond, supporting audit and dispute resolution.