Wilotus

Contract Management

Every Contract, Variation and Claim Under Control

Manage the full lifecycle of every head contract, subcontract and supply agreement with commercial discipline and audit-ready traceability.

Construction contracts are where margin is won or lost. Wilotus construction contract management software provides a single environment for managing every head contract, subcontract and supply agreement, with variations, claims, commitments and commercial position tracked against each one in real time.

Key Outcomes / Benefits

Protect margin by maintaining live visibility of contractual exposure across every active agreement.

Reduce commercial leakage by linking variations and claims directly to the underlying contract.

Strengthen audit readiness with contracts, variations and approvals retained in one place.

Improve cash flow with structured progress claim management and traceable approval status.

Support governance through clear ownership and authority across contractual decisions.

Core Features
Contract register covering head contracts, subcontracts and supply agreements.
Core Features
Variation and claims administration linked to the contract.
Core Features
Progress claim processing with approval workflow.
Core Features
Commitment tracking and contractual exposure reporting.
Core Features
Document and correspondence linkage to each contract.

How it Works

Establish each contract in the register with key commercial parameters.
Link the contract to the relevant project, scope and cost structure.
Manage variations, claims and progress applications against the contract.
Route commercial actions through structured approval workflows.
Monitor contract performance, exposure and close-out across the portfolio.

Use Cases

A commercial manager reviews live contractual exposure across open contracts in the portfolio without compiling manual spreadsheets.
commercial manager
commercial manager
A contracts administrator processes a progress claim within the platform instead of across email, with approvals tracked end to end.
contracts administrator
contracts administrator
A project director monitors variation status against every subcontract on a project at a glance.
project director
project director
A finance lead closes out a contract at completion with a full audit trail intact.
finance lead
finance lead

Integrations / Platform Compatibility

Contract Management connects to Procurement and Subcontracts for awarded agreements, Change Order Management for variations, Site Work Diary for contemporaneous evidence, and Accounts and Payroll Integration for invoicing and payment. Commercial governance and financial accountability operate from the same connected data environment.

FAQs

Yes. The module supports lump-sum, cost-plus, schedule-of-rates and supply agreements. The contract type determines the commercial behaviour applied to variations, claims and progress measurement.

Progress claims are raised against the contract, linked to scope progress, routed through approval and converted into invoices through the connection to accounts, with a full audit trail.

Yes. Projects routinely involve multiple contracts and subcontracts, all managed within the same project context with consolidated commercial reporting.

See Contract Management in Action

Book a personalised demo and see how Wilotus protects commercial position across every contract.

Book a Demo