Document Management System
One Source of Truth for Every Document, Every Drawing, Every Record
A centralised, version-controlled document environment that operates inside the same construction ERP platform as the rest of the project delivery.
Construction documentation is contractual and operational. Drawings, specifications, transmittals and correspondence drive decisions and define obligations. The Document Management System provides a centralised, version-controlled repository that operates inside the same platform as scope, schedule, cost and compliance, removing the silo that traditional standalone DMS tools create.
Key Outcomes / Benefits
Reduce risk from teams working from superseded drawings and documents.
Strengthen audit readiness through a complete version-controlled archive.
Improve collaboration through structured distribution and access controls.
Reduce administrative overhead on document controllers.
Connect documentation directly to the project records it relates to.
How it Works
Use Cases
Integrations / Platform Compatibility
The Document Management System connects to Projects, Quality Management, Health and Safety, Contract Management, Procurement and Subcontracts, and Site Work Diary, providing a single document environment across the project management platform rather than requiring another system to integrate.
FAQs
Does this replace a standalone DMS like Aconex?
Many customers operate Wilotus as their integrated platform-native construction document management software, removing the need for a separate standalone DMS. Where a client mandates a specific external DMS for a project, Wilotus operates alongside it as the integrated project environment.
How is version control enforced?
Versions and revisions are managed through structured workflows, with the active revision clearly identified and superseded versions retained in the archive for traceability.
Can subcontractors and consultants access documents?
Yes. With appropriate permissions, external stakeholders can access documents through the platform under controls administered by the head contractor.