Wilotus

Procurement and Subcontracts

End-to-End Procurement and Subcontract Management, Connected to Project Delivery

Manage requisitions, vendor engagement, purchase orders and subcontract administration in a structured, auditable environment.

Procurement is where commercial intent meets project reality. The Procurement and Subcontracts module manages the complete procurement lifecycle, from initial requisition through vendor engagement to executed purchase orders or subcontracts, all within the same environment that handles scope, schedule, cost and compliance.

Key Outcomes / Benefits

Reduce procurement cycle times by replacing email and spreadsheet handoffs with a structured digital workflow.

Improve commercial outcomes through standardised vendor evaluation and bid comparison.

Strengthen governance with structured approval pathways aligned to enterprise authority levels.

Increase the visibility of procurement status across all projects and categories in a single consolidated view.

Reduce maverick spend by enforcing consistent procurement processes across business units.

Core Features
Vendor register with prequalification status and category classification.
Core Features
Requisition-to-purchase order workflow with structured approvals.
Core Features
Bid comparison and evaluation tools.
Core Features
Subcontract administration, including variations and progress claims.
Core Features
Procurement pipeline reporting across projects and categories.

How it Works

Raise a procurement request linked to a scope item or work package.
Engage prequalified vendors and run the evaluation through the bid comparison tools.
Route the recommended award through the approval pathway defined for that value and category.
Issue the purchase order or subcontract once approved.
Manage variations, progress claims and delivery within the active record until close-out.

Use Cases

A procurement officer runs a steel supply tender, evaluates bids on a like-for-like basis, and routes the recommendation through structured approvals without leaving the platform.
procurement officer
procurement officer
A commercial manager has live visibility of every open procurement record across active projects, with status and commercial exposure visible at a glance.
commercial manager
commercial manager
A project manager initiates a subcontract variation that flows automatically into change order management and cost reporting.
project manager
project manager
An executive reviews vendor performance and concentration risk across the portfolio in one consolidated view.
executive
executive

Integrations / Platform Compatibility

Procurement and Subcontracts connects to Schedule for delivery alignment, Resources for labour, plant and material commitments, Contract Management for executed agreements, Change Order Management for variations, and Accounts and Payroll Integration for invoicing and payment. The shared data environment removes duplicate entries across procurement, commercial and finance functions.

FAQs

Yes. The module supports labour, plant, materials, subcontract and multi-discipline procurement categories, with vendor prequalification, bid evaluation and structured approvals configured for each category.

Approvals are routed against authority levels configured at the enterprise level, ensuring governance consistency across every project, business unit and procurement category.

Awarded purchase orders and subcontracts become committed values that flow directly into cost reporting, giving commercial teams real-time visibility of committed versus incurred cost.

See Procurement and Subcontracts in Action

Book a personalised demo and see how Wilotus turns procurement into a controlled, connected workflowacross enterprise projects.

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